PRIVACY POLICY

INTRODUCTION

This privacy policy (Policy) relates to your personal information in connection with your use of Nicky's Bookkeeping Services LLC.

We are committed to protecting your information and your right to privacy. If you have any questions or concerns about our Policy, or our practices with regards to your personal information, please contact us via nickysbks@gmail.com.

When you use Nicky's Bookkeeping Services LLC, you trust us with your information and we take your privacy very seriously. We seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope that by taking few minutes to read it, you will have a better understanding of what we do with the information that you provide us and how we keep it private and secure.

CHANGES TO THIS POLICY OR YOUR PERSONAL INFORMATION

We review this Policy regularly and reserve our right to amend it at any time. It is your responsibility to check regularly and determine whether you still agree to comply with the Policy. If you do not agree to any changes to this Policy then you must immediately stop using the services of Nicky's Bookkeeping Services LLC. In the event we make any significant changes to this Policy we will use our reasonable endeavors to inform you of such changes in advance in writing.

It is important that the personal information we hold about you is true, complete, accurate and current. Accordingly, you must notify us of any changes to your personal information (for example, if you change your mailing address).

INFORMATION WE MAY COLLECT ABOUT YOU

Personal information we collect

We gather personal information from you only when you voluntarily provide it or grant us permission to acquire it. This information is utilized for the preparation of business tax filings, the provision of accounting and bookkeeping services, and may also be employed to furnish various accounting and consulting services upon your specific request.

Examples of personal information sources include: interviews, consultations and phone calls with you; letters, e-mails or text messages from you; tax filings; financial institution statements, and historical documents, including tax returns.

If you give us personal information on behalf of a third party, for example an employee, contractor or client, in providing that information to us you are confirming that you have sought and obtained, from that individual, permission for you to‍ consent on their behalf to the processing of their personal data; receive on their behalf any data protection notices; and if relevant, consent to the transfer of their personal data abroad, and you shall indemnify us and hold us harmless against any claims, actions, proceedings, losses, damages, costs (including reasonable legal costs) and expenses (including taxation), in each case of any nature whatsoever, arising out of or in connection with your failure to obtain these permissions.

More particularly, the personal information that we collect depends on the context of your interactions with us, the choices you make and the products and features you use.

Unless otherwise specified, all personal information requested by us is mandatory and failure to provide this information may make it impossible for us to provide our services. In cases where we specifically state that some personal information is not mandatory, you are free not to provide this personal information without consequences to the availability or the functioning of Nicky's Bookkeeping Services LLC.

Sensitive personal information

Occasionally we may need to ask you to provide sensitive personal data. If we do, we will explain why we are requesting it and how we will use it. We will not usually ask you to provide sensitive personal information. We will only ask you to provide sensitive personal information if we need to for a specific reason, for example, if we believe you are having difficulty dealing with your account due to illness. If we request such information, we will explain why we are requesting it and how we will use it.

Opt-In and Opt-Out for text messaging

Opt-In:

Users sign up to receive text messages from Nicky's Bookkeeping Services LLC by initiating a text message conversation with us. By texting us, you consent to receive responsive text messages from us containing information related to your inquiry.

No purchase is necessary. Message and data rates may apply.

This consent is not shared with any third parties

We do NOT utilize SMS for marketing campaigns.

Opt-Out:

To stop receiving text messages from Nicky's Bookkeeping Services LLC, simply reply with the word 'STOP' to any message you receive from us. You may also reply 'HELP' for assistance.

HOW DO WE USE YOUR INFORMATION?

We process your information for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations, and/or your consent.

We use your information collected via Nicky's Bookkeeping Services LLC for a variety of business purposes, as described below. We process your information for these purposes in reliance on our legitimate business interests (Business Purposes), in order to enter into or perform a contract with you (Contractual Reasons), with your consent (Consent), and/or for compliance with our legal obligations (Legal Reasons). We indicate the specific processing grounds we rely on next to each purpose listed below.

We may process your Information for the following purposes:

To take steps towards entering into a contract with you, to provide bookkeeping services to you and to claim any right to be paid under our terms (Contractual Reasons). This includes collecting and using your personal information to: prepare an agreement with you; manage any accounts you hold with us; contact you for reasons related to the services provided by Nicky's Bookkeeping Services LLC; enable us to follow up on enquiries made by you in relation to Nicky's Bookkeeping Services LLC and/or to provide information you have requested; contact your next of kin or your emergency/alternate contact(s) in order to get in touch with you when we have failed to do so using your own contact details; deal with payment to Nicky's Bookkeeping Services LLC; notify you of any changes to Nicky's Bookkeeping Services LLC that may affect you; and resolve disputes or collect overdue payments. To deliver bookkeeping services, including but not limited to fulfilling and managing any orders, payments, and refunds (Contractual Reasons). To contact you regarding enquiries you have made in relation to Nicky's Bookkeeping Services LLC. To protect Nicky's Bookkeeping Services LLC for business purposes and/or legal reasons. We may use your information as part of our efforts to keep Nicky's Bookkeeping Services LLC safe and secure (for example, for the purposes of monitoring and/or preventing fraud). To enforce our Terms and policies for Business Purposes, Legal Reasons and/or possibly Contractual Reasons. To respond to legal requests and prevent harm for Legal Reasons. For example, if we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.

WILL YOUR INFORMATION BE SHARED WITH ANYONE?

In general, we only share information for contractual reasons, to fulfill our business purposes, or with your consent.

We only share and disclose your information in the following situations:

Compliance with legal obligations. We may disclose your information where we are legally required to do so in order to comply with applicable laws, governmental requests, judicial proceedings, court orders, or legal processes, such as in response to a court order or a subpoena (including in response to requests from public authorities in order to meet national security or law enforcement requirements).

Vital interests. We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, illegal activities or situations involving potential threats to the safety of any person, or where we believe it is necessary for the purpose of providing evidence in connection with litigation proceedings in which we are involved.

Third party service providers. We may share your information with third party vendors, service providers, credit card associations, contractors or agents who perform services and require access to such information to carry out work relating to Nicky's Bookkeeping Services LLC.

Business transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

With your consent. We may disclose your information for any other purpose with your consent, including with any person who you have named as a person we can contact to discuss your account and any agent or representative of yours.

FOR HOW LONG DO WE KEEP YOUR INFORMATION?

We will only keep your information for as long as it is necessary for the purposes set out in this Policy, unless a longer retention period is required or permitted by law (such as tax law, accounting requirements or other legal or regulatory requirements).

When we have no ongoing business purpose to justify the processing of your information, we will either delete or anonymize it, or, if this is not possible (for example, because your information has been stored in backup archives), then we will securely store your information and isolate it from any further processing until deletion is possible.

HOW DO WE KEEP YOUR INFORMATION SAFE?

We have implemented appropriate technical and organizational security measures designed to protect the security of any information we process. For example, we store your personal data on secure servers and company data is stored on separate secure encrypted disks when not in use.

We have procedures in place to deal with any suspected data security breach. We will notify you and any applicable supervisory body of a suspected data breach where we are legally required to do so.

However, please also remember that we cannot guarantee that the internet itself is 100% secure.

Although we will use our reasonable endeavors to protect your information, we cannot guarantee the security or integrity of personal information that is transferred from you or to you via the internet. Transmission of personal information to and from Nicky’s Bookkeeping Services LLC is therefore at your own risk.

DATA SECURITY AND CONFIDENTIALITY OF NONPUBLIC PERSONAL INFORMATION

We restrict access to your nonpublic personal information to employees and other parties who need it to provide services to you. These individuals are bound by our firm's policies, applicable laws and nondisclosure agreements to protect the confidentiality of your information.

We maintain robust security measures, including physical, electronic, and procedural safeguards, to protect your personal information from unauthorized access, alteration, or destruction. These measures comply with all applicable laws and regulations.

CONTACT US

We welcome your feedback and questions on this Policy. If you wish to contact us about this Policy or have any other questions, please email us via nickysbks@gmail.com.

Thank you for allowing us to serve your bookkeeping needs. We value your business and are committed to protecting your privacy.